Jazz Timesheets Application
Data collected for Jazz Timesheets include:
- Timesheets
- Time-slips
- Travels
- Projects
- Departments
- Contacts
You can define each of these as standalone data elements or use them together to form a powerful tracking tool.
- Define the Department that you do work for.
- You can set a default department for your timesheet in Settings.
- Define Projects as the major things that you work on. e.g. Work, Home
- Timesheets and time-slips are filled in at the end of the week. Add a timesheet for each contact in a department.
- Add a time-slip for every project that you worked on entering the hours worked for the project.
Timesheets
Timesheets are a bit more complicated - they contain a list of fields that you can fill in
- who is the timesheet assigned to?
- what department is the timesheet for (useful for managers to track time worked)?
- when is the timesheet for?
- What is the status of the timesheet? (Started, Submitted, Approved, Locked)
- Total hours worked
- Total cost of the timesheet (time-slips and travel)
- additional notes
- List of time-slips for the timesheet
- List of travel records for the timesheet
Time-slips
Time-slips represent the hours worked on a project.
- What project?
- What is the status of the time-slip?
- Type of time-slip? (Straight time, Overtime, time-off in lieu)
- Hours and minutes per day of week
Travel
Travel slips represent the distance traveled and parking costs for the timesheet. Add as many as you want to the timesheet.
- Name for travel
- Project that travel costs are assigned to
- Date of Travel
- Distance (km or mi) traveled
- Cost / km (or mi) traveled
- Parking costs
- Total cost of travel
- Location traveled from
- Location traveled to
- People included in the meeting
Departments
Departments represent the organizational unit that you work for.
- Name of the department
- Department status (active, inactive)
- Notes
- List of time-slips for the department
- List of travel records for the department
Projects
Projects
are simple definitions of what it is that you have to do. They have a
start and completed date. Some projects never end.
- Name of the project
- Due date of the project
- Project Status (not started, active, completed)
- Notes
- List of time-slips for the project
- List of travel records for the project
Contacts
Contacts are simple definitions of the people that perform the work.
- Name of the person
- Status of the record (active, inactive)
Dates
Since timesheets are associated with weeks, it is useful to view the list of dates (typically the week ending on a Friday) that timesheets are associated with. e.g. show me all the timesheets for Friday, July 18th, 2014.
Reports
Report by date: Review all time-slips or travel slips by the date of the timesheet.
Report by project: Review all time-slips or travel slips submitted for a specific project for a selected date range.
Report by contact: Review all time-slips submitted by a specific contact for a selected date range.
Report by department: Review all time-slips submitted for a specific department for a selected date range.
Report summary shows the all time-slips and travel submitted for a selected date range.
Tracking Costs
Jazz Timesheets has a rather innovative cost model. You decide how you track costs for your customers. Use Settings to define your cost model, whether it be costing by department, project, contact or fixed price contracts. Just define your rate per hour.
Invoices
Invoices are created from the Reports. Create a report, generate the invoice - it is that easy.